Inventory

Inventory is where you catalog every piece of staging furniture and decor you own. Track what's in storage, what's deployed on which project, what it's worth, and what condition it's in.

When It's Worth Using

If you stage four houses a year from a single storage unit, you probably don't need formal inventory — you know what's there. If you're running a business with a warehouse, multiple active stagings, and a team moving items around, inventory tracking pays for itself the first time you avoid buying a duplicate of something you already own.

Adding an Item

Most stagers add items from the mobile app since it's camera-first:

  1. Open Inventory
  2. Tap + Add Item
  3. Take or select photos of the item
  4. The app can optionally use AI to suggest a name, description, category, and condition based on the photos (you can edit all of these)
  5. Fill in:
    • Name — e.g. "Mid-century walnut coffee table"
    • Description — notes on dimensions, finish, quirks
    • Category — Sofa, Chair, Art, etc. (see Categories below)
    • Tags — style descriptors like "modern", "coastal", "rustic"
    • Condition — Excellent, Good, Fair, Poor
    • Original value — what you paid
    • Current value — what it's worth today (depreciates over time)
    • Quantity — how many of this exact item you own
    • Location — which storage unit it lives in
  6. Save

You can add items without photos or AI analysis if you prefer. The AI step is just a shortcut.

Categories and Tags

Categories are structural — every item belongs to exactly one (Sofa, Dining Table, Lamp, etc.). StagePulse ships with a default set, and you can add or rename them under Inventory → Categories. Categories support a parent/child hierarchy (e.g., "Seating" > "Sectional"), though most stagers stay flat.

Tags are descriptive and multi-select — an item can be both "modern" and "neutral" and "compact". Tags are useful for filtering: "show me everything tagged coastal under $500".

Heads-up: if the default categories don't match how you think about your inventory, rename them. They're just labels.

Deploying Items to Projects

When you bring inventory to a staging job:

  1. Open the project
  2. Go to the Inventory tab
  3. Tap + Deploy Item
  4. Search for the item (by name, category, or tag)
  5. Set quantity (if you own multiples)
  6. Confirm

The item is now marked as deployed to that project. When you destage:

  1. Back on the project's inventory tab
  2. Tap Check In on the deployed item
  3. Note the condition if it's changed
  4. Confirm

Items can move back and forth between projects. History is tracked per deployment, so if a chair went to three projects over six months, you can see the full record.

Photos

Every item can have its own photo set. Photos are separate from project photos — they're for identifying the item in storage, not for showing off a staged room.

Upload at item creation or later from the item detail screen.

Revenue Attribution (Optional)

If you want to track which items actually drive revenue, enable revenue attribution on a deployment. The system records which items were in the final staged photos and links them to the project's revenue. Over time, you get a picture of which pieces earn back their cost fastest.

What Inventory Doesn't Do

Related